Stream a local meeting from Verdensrummet

Whenever running a meeting or event in Verdensrummet, you can stream it if you want by using this guide.
Author
Affiliations

Julie Knudsen

Steno Diabetes Center Aarhus

Published

May 1, 2023

Modified

November 2, 2024

Requirements

  • Two computers
  • Two Zoom accounts

Steps

  1. Host Zoom from Computer 1.

  2. On the wired tablet controller choose: Video call and choose “Zoom” from the “Favourites” tab. The number that is called is “109.105.112.236”

  3. In the prompt that shows up on the screen, enter meeting ID and join the Zoom meeting. Note: The user account has to be licensed to run through external call systems (all AU Zoom accounts are licensed).

  4. Join the Zoom meeting from Computer 2.

  5. Run the Powerpoint presentation from Computer 2 by sharing this computer’s screen. Note: If you plan to connect pointers, they should be connected to Computer 2.

  6. As host on Computer 1 do the following in Zoom:

    • Make Verdensrummet “Spotlight for everyone”.
    • Add Computer 2 to spotlight for everyone.

  7. Only use the microphone, speakers, and cameras from Verdensrummet (the controller) and disable this on Computer 1 and 2.

Requirements

  • A computer
  • A Microsoft Teams account with license to participate via video conference systems. This feature is not included in all Microsoft Teams accounts, but is a feature you have to pay extra for. Central Region Denmark (RM) has the license for this. Ask Julie Knudsen if you need help with booking a Teams meeting.

Steps

  1. Start the Teams meeting from your computer

  2. On the wired tablet controller choose:
“Video call”

  3. Choose “-Region Midt- Teams møde (SIP)” from the “Favourites” tab.

  4. In the prompt that shows up on the screen, enter the video meeting ID (listed under “Deltag med en videomøde-enhed”) followed by # and join the Teams meeting.

  5. Only use the microphone, speakers and cameras from Verdensrummet (the controller) and disable this on the computer.

Note: Verdensrummet is a participant in the meeting, so do not use the “mute all” button! Ask the participants to mute themselves instead.

More tips

  • At the controller unit, you can choose where the cameras point. To only see the PowerPoint, you can choose “Focus mode” in settings on the controller.
  • SDCA has a pointer for the screens in Verdensrummet. Ask one of the Research secretaries to borrow it.
  • Turn up the stage light on the control panel by the entrance to Verdensrummet.